BYLAWS

OF

SOCIETY FOR HUMAN RESOURCE MANAGEMENT

MONTGOMERY CHAPTER

ARTICLE I-      LOCATION OF CHAPTER

SECTION 1.                          PRINCIPAL OFFICE

The principal office of this Chapter shall be located in the City of Montgomery County of Montgomery, and state of Alabama.                                                                                                   Return to (Top of Page)

ARTICLE II-     MEMBERSHIP

SECTION 1.                          CLASSIFICATION                                                       

There shall be two classes of membership.

A.)       Qualifications and classes of membership.

Class I:  Membership qualifications.  Applicant must meet one of the following five qualifications for membership in order to be considered:

1.         HR degree-Applicant holds an HR degree and seeks a full-time HR position.

2.         Faculty position-Applicant is a full-time faculty member who has taught HRM courses for at least one year.

3.         Job function-Applicant holds a job that primarily involves HR functions, specialized or generalized.  If the employer has less than 50 full-time employees (not counting contract employees) in the Montgomery area, there will be no other SHRM-Montgomery member from the organization accepted on the function qualification.

4.         Certified by the Human Resource Certification Institute.

5.         Full-time attorneys with at least one year of experience counseling and advising clients on matters relating to the human resource profession.

Class II:  Membership qualifications.  Applicant must be a student either part-time or full-time at a local university majoring in Human Resource Management. Class II members shall not serve on the Board of Directors or have voting rights.

SECTION 2.                          RIGHTS & PRIVILEGES

Once a person is accepted into membership, the membership status remains with the individual as long as dues and other financial obligations are current, regardless of employer or other qualifications. If a job changes or degree qualification results in more than one member in an organization of 50 or less, then all memberships may continue, but this condition may affect future applicant considerations for that organization. Once membership has lapsed, former members must reapply under existing rules.

These members shall be allowed the rights and powers to vote on any issue presented to the vote of the membership of the Chapter.  All members shall be entitled to attend and to participate in any meeting or business session of the general membership of the Chapter and shall be provided with such other services or publications, as may be provided by the Chapter.  Any such member shall be entitled to be elected or appointed to any office, committee, or a similar position in the Chapter, except as otherwise provided in these Bylaws.

SECTION 3.                          If any member shall be, or become, ineligible to hold membership because of failure to come within the qualifications set out in Section 2 of this Article, continued membership shall be determined by the Board of Directors of this Chapter.                                                                             Return to (Top of Page)

SECTION 4.                          The Vice President of Membership shall keep a list of all members with their addresses up-to-date at all times.

ARTICLE III-    MEETINGS OF THE MEMBERSHIP

SECTION 1.                          COMPOSITION

The membership shall be composed of all active members of the Chapter who are in good standing and shall conduct meetings monthly.  Seminars/socials sponsored by the Chapter may substitute as a regular monthly meeting as approved by the Board of Directors.

SECTION 2.                          POWERS

The membership meeting shall have the following powers and such other powers as are specifically granted to it by the Constitution and Bylaws.

A.)       To adopt rules to govern its deliberation subject to the provisions of the Constitution and Bylaws of the Chapter.

B.)       To act on matters brought before the assembly by the President, the Board of Directors, or any member and hear a report on the activities of all duly constituted committees and to make recommendations regarding the actions of any such bodies.

SECTION 3.                          DUTIES

It shall be the duty of the membership to elect and install officers and directors for the Chapter according to the provisions of Article IV, and to act upon any and all of the measures presented for its deliberation vote.

SECTION 4.                          NOTICE OF MEETING

Notice of any meeting of the membership shall be given to all members in good standing.

SECTION 5.                          QUORUM

A third of the membership in good standing and present at a meeting of the membership of this Chapter shall constitute a quorum for the transaction of business.                                                                                   Return to (Top of Page)

ARTICLE IV-    DIRECTORS

SECTION 1.                          NUMBER, QUALIFICATIONS, AND ELECTION

The President shall serve as Chairman of the Board of Directors.  Chapter shall have not less than four Directors in addition to the five Officers who also serve, as Directors.  Included in, or in addition to the Directors elected, any member in good standing who serves:

!                      In a state or national SHRM capacity, or;

!                      In a leadership role in another affiliated organization;

Shall also serve as a Director (must also be a local SHRM member in order to attend board meetings and have voting privileges; otherwise would only attend occasional board meetings for informative updates).

SECTION 2.                          VACANCIES AND REMOVALS

Any director or officer may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting.  If the office of any director or officer shall become vacant, the Chapter members may, by a simple majority vote of those at the properly called meeting, elect a replacement to serve out the elected term of the office vacated.

SECTION 3.                          MEETINGS

A regular meeting of the Board of Directors shall be held monthly prior to the regular meeting of the Chapter and shall be determined by the Board of Directors.  Special meetings may be called at the request of two or more Board members.

SECTION 4.                          COMPENSATION

Directors shall serve without compensation.

SECTION 5.                          CONTRACTS

In the absence of fraud, no contract or other transaction between the Chapter and any other corporation, partnership shall be affected by the fact that Directors of this Chapter are stockholders, directors, partners, or principals of such other corporation, partnership, or proprietorship if such fact shall be disclosed or known to the Board of Directors, and such contract or transaction shall be approved or ratified by the affirmative vote of a majority of the Directors present at a meeting of the Board of Directors or the committee if the Chapter having the authority in the premises.  Any Director individually, or any form of which a Director is partner, may be a party or may be interested in any contract or transaction of this Chapter, ratified if approved as aforesaid, by reason of his/her interest in such transaction or contract.   Directors’ interest in such transaction or contract shall be cause for disqualification from bidding on such contract or transaction.                                                      Return to (Top of Page)

ARTICLE V-     OFFICERS

SECTION 1.                          POWERS AND DUTIES OF THE PRESIDENT

As long as SHRM-Montgomery is an affiliate of SHRM National, the President shall also be a member of SHRM National throughout the duration of his/her term.  The President will preside at all regular meetings and be at all meetings of the Board of Directors.  If the President is unable to preside, he/she will appoint the President-Elect, VP Programs, or the VP Membership to preside.  The President will attend at least 50% of the Alabama State Council meetings.  If the President is unable to attend, he/she will designate someone to attend in his/her place.  This person shall not be a local Chapter Board member already serving in some capacity with the Alabama State Council.  The President shall call regular and special meetings of the members and Directors in accordance with these Bylaws.  The President shall see that the books, reports, statements, and certificates required by the statutes are properly kept, made and filed according to the law.  The President or another authorized board member shall sign or countersign all certificates of stock, notes, drafts, or bills of exchange, acceptances, and other instruments for the payment of money duly drawn from the Treasurer for sums in excess of one-hundred dollars ($100.00) The President will appoint an audit committee comprised of 2-3 members annually to conduct a chapter review of the financials annually.  An annual report shall be submitted of the operations of this Chapter to the members and from time-to-time, the President shall report to the Directors and members on matters within the President’s knowledge which the interests of the Chapter may require to be brought to their notice.

SECTION 2.               POWERS AND DUTIES OF THE PRESIDENT-ELECT

                                                            The President-Elect of this Chapter shall generally assist the President and shall perform such duties as may be assigned by the Board of Directors.  In the event of the death, resignation, absence, or inability of the President to act, the President-Elect shall assume and discharge pro tempore powers and duties of the President of this Chapter and shall upon completion of the President’s term of office be eligible to succeed him/her into the said office.

SECTION 3.               POWERS AND DUTIES OF THE VICE PRESIDENT MEMBERSHIP

The Vice President of Membership of this Chapter shall generally assist the President and perform such duties as may be assigned by the Board of Directors.  The Vice President of Membership is responsible for membership maintenance including additions, deletions, and chairs the membership committee.                                                                                Return to (Top of Page)

SECTION 4.               POWERS AND DUTIES OF THE SECRETARY              

The Secretary shall be the ex-officio secretary of the Board of Directors and shall keep the minutes of all meetings of the Board of Directors and membership.  The Secretary shall give and serve all notices to the members and directors, including notice for special meetings of the Directors called at the request of two directors.

SECTION 5.               POWERS AND DUTIES OF THE TREASURER

The Treasurer shall have the care, custody, and responsibility of all funds, securities, evidences of indebtedness, and other valuable documents of the Chapter and deposit all such funds in the name of the Chapter in such banks or trust companies, or other depositories, or in such safe deposit vaults as the Board of Directors may designate.  The Treasurer shall sign, make, and endorse in the name of the Chapter all checks, notes, drafts, bills of exchange, acceptances, and other instruments for the payment and disposal of same and receipt under the direction of the President and the Board of Directors.  In cases of sums in excess of one hundred dollars ($100.00), all instruments for the repayment of money shall also be signed by the President or authorized board member.  The Treasurer shall render a statement of the condition of the finances of the Chapter at each board meeting, and at such other times as shall be required.  The Treasurer shall keep for the Chapter full and accurate books of all its business and transactions and such other books of account as the members may require and shall exhibit the same to any member of the Chapter upon application thereof.

ARTICLE VI-    DUES

Dues for all members in good standing shall be determined by the Board of Directors and shall be due and payable upon receipt of invoice, no later than the 31^st of December of each year.  Dues are not refundable and changes may be recommended by the Board of Directors and approved unanimous vote of the Board of Directors.  Failure to pay dues within sixty days of invoice date may automatically cancel membership.  Membership may be reinstated when financial obligation for dues is submitted provided member meets other membership qualifications.

ARTICLE VII -  MISCELLANEOUS

SECTION 1.                          DEPOSITS, CHECKS, AND, DRAFTS

All checks and drafts of this Chapter shall be deposited from time-to-time to the credit of this Chapter in such banks or trust companies or to other depositories as the Board of Directors may from time-to-time designate.  All checks shall be drawn out of the regular checkbook of this Chapter and upon the stub of each such check the purpose and amount for which the same is drawn shall be specified.  All checks, notes, drafts, bills of exchange, acceptances, or other orders for the payment of money or other evidence of the indebtedness or assets of this Chapter shall be signed by the President and/or authorized board member in conjunction with the approval of the Board of Directors.  Sums in excess of one hundred dollars ($100.00) require signatures of two authorized board members.

SECTION 2.                          RETURNS AND STATEMENTS

It shall be the duty of each Officer of this Chapter to make and file any and all returns, reports, lists, and statements, required by law to be made and filed and to make a full report to the Board of Directors and membership respecting the affairs of the Chapter in their charge whenever requested to do so.

ARTICLE VIII -AMENDMENTS OF BYLAWS

Active members may move to create, amend, and repeal the Bylaws of this Chapter at any regular meeting or at a special meeting called for that purpose, provided that notice of such action shall have been provided to the members at a previous meeting or by written communication in a timely manner.  All Bylaws made by the Directors may be altered or replaced by a simple majority vote of the membership in attendance.  Chapter Bylaws may also be amended by the unanimous consent of the Board of Directors without any action by the membership.  All Bylaws amendments must be pre-approved by SHRM before they are official for the Chapter. 

ARTICLE IX – CODE OF ETHICS

SHRM-MONTGOMERY CODE OF ETHICS                                                                                              Return to (Top of Page)

This Code of Conduct for the Society of Human Resource Management-Montgomery Chapter has been adopted to promote and maintain the highest standards of professional and personal conduct among its members.  By joining the Society, a member espouses this Code and the understanding of his/her individual responsibility to act in accordance with the following items, thereby assuring public confidence in the integrity and service of human resources management.

As a member of the Society of Human Resource Management-Montgomery Chapter, I pledge to:

1. Maintain the highest standards of professional and personal conduct.

2. Strive for personal growth in the field of human resource management.

3. Support the Society’s goals and objectives for developing the human resource management profession.

4. Instill in the public and other SHRM-Montgomery members a sense of confidence about my conduct and intentions.

5. Uphold all laws and regulations relating to my own and my employer’s activities.

6. Refrain from using my official positions, either regular or volunteer, to secure special privilege, gain, or benefit for my company or myself.

7. Refrain from actively soliciting from any other member at Chapter meetings or through the use of information provided to him/her as a member of the Chapter without the approval of the Board of Directors.

8. The chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.

9. Maintain the confidentiality of privileged information.

10. Recognize that SHRM-Montgomery meetings, events, and/or other Society activities are times for networking, development, and educational intents of this professional organization, not times for sales contacts or self-promotion.

11. Encourage my employer to make the fair and equitable treatment of all employees a primary concern.

12. Strive to make my employer profitable both in monetary terms and through the support and encouragement of effective employment practices.

13. Maintain the loyalty to my employer and pursue its objectives in ways that are consistent with the public interest.

14. Improve public understanding of the role of human resources management.

15. I understand that violation of these principles may be grounds for dismissal from membership in SHRM-Montgomery.

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